Dear All,

 

Further to below a field was required for manually entering the description and specification of the product.

This additional field is to provide description to item/service that is not available in the master and is ideally expected to be used for expense out services and materials.

 

Thanks to IT and Hamed Harthy that an additional field “Item Description” was accommodate in all below work centers.

• Shopping Cart
• Purchase Request
• Purchase Order
• Request For Quotation
• invoice entry
• Monitoring Purchase Orders report

Further to this separate PO templates are also designed to be used as required (IT will be extending this to MNPI as well):

• Purchase Order - item description column is not available
• Purchase Order_ Product & Service - product description &  item description columns are available 
• Purchase Order_ Service - Only  item description column is available 

However, this required all below service codes to be blocked and new service codes to be created instead.

Please note new services codes for your information and further action.

 

Everything else remains the same.

 

Type	Coding	Services Desc
REVENUE	OTH_SERVICES_0001	Other services
REVENUE	TPI-FD-001	Third Party Inspection of pipes-Full day
REVENUE	TPI-HD-001	Third Party Inspection of pipes-Half day
REVENUE	TRANS_FRT	TRANSPORT/FREIGHT
REVENUE	WELD_OT	Welding Overtime
REVENUE	WELD_000_315	Welding Service Range from 000 to 315
REVENUE	WELD_0012001600	Welding Service Range from 1200 to 1600
REVENUE	WELD_00315500	Welding Service Range from 315 to 500
REVENUE	WELD_00500630	Welding Service Range from 500 to 630
REVENUE	WELD_00630800	Welding Service Range from 630 to 800
REVENUE	WELD_008001200	Welding Service Range from 800 to 1200
REVENUE	WELD_0000315	Welding Services
EXPENSE	SER_EX_TRAN_0039	AIR Transportation -IMPORT
EXPENSE	SER_EX_PROF_0040	CALIBRATION
EXPENSE	SER_EX_PROF_0041	MACHINING CHARGES
EXPENSE	SER_EX_PACK_0043	PACKING COST
EXPENSE	SER_EX_RPNM_0045	R&M - IT Equipment
EXPENSE	SER_EX_RPNM_0047	R&M - Vehicles
EXPENSE	SER_EX_RPNM_0048	R&M - Plant & Machinery
EXPENSE	SER_EX_RPNM_0049	R&M - Tools & Eqp (Factory Related - other than P&M)
EXPENSE	SER_EX_RPNM_0050	R&M - Office Equipment (Other than IT Related)
EXPENSE	SER_EX_RPNM_0051	R&M - Others
EXPENSE	SER_EX_TRAN_0052	Road Transportation-IMPORT
EXPENSE	SER_EX_TRAN_0053	SEA Transportation-IMPORT
EXPENSE	SER_EX_CASL_0054	Casual Labor
EXPENSE	SER_EX_TRAN_0055	Clearing & Forwarding - Imports
EXPENSE	SER_EX_TRAN_0056	Road Transportation - Exports
EXPENSE	SER_EX_TRAN_0057	Sea Transportation - Exports
EXPENSE	SER_EX_TRAN_0058	Transportation - Domestic Sales
EXPENSE	SER_EX_TRAN_0059	Clearing & Forwarding - Exports
EXPENSE	SER_EX_TRAN_0060	Transportation - Internal Transfers
EXPENSE	SER_EX_SUBS_0061	Subscriptions and Renewals
EXPENSE	SER_EX_PROF_0062	Professional Fees
EXPENSE	SER_EX_RPNM_0063	R&M - Buildings

 

Thanks & Regards,

Piyush

 

From: Piyush Agarwal <piyush.agarwal@munanoor.com>
Sent: Monday, April 6, 2020 8:23 PM
To: hamed alhajri <hamed.alhajri@munanoor.com>; Vinay Tyagi <vinay.tyagi@munanoor.com>; 'Pai B.S' <bspai@munanoor.com>; 'Jamal Ahmad Jauher' <jamal@munanoor.com>; Hamed Al Harthy <hamed@munanoor.com>; Mohammed AlAjmi <masajmi@munanoor.com>; 'Bhaveth V.C' <bhavethvc@munanoor.com>; Braden Hern <braden@munanoor.com>; 'Parimal Roy' <roy@munanoor.com>
Cc: Ahmed Al-Barwani <ahmed.albarwani@munanoor.com>; 'Pradeep Pradhan' <pradeep@boubyan.com>; 'Accounts MNMT' <accountsmnmt@munanoor.com>; 'Manesh Madhav' <manesh@munanoor.com>
Subject: 025_F&A_MN_PO_PR_06042020 (PO Auto GL Selection - Services)

 

Useful: For SCM/F&A/Sales

 

Dear All,

 

In line with our budget for 2021 and management vision to ensure maximum usage of SAP we have made some changes the way a Purchase Order (PO) will need to be created in future.

Concerned change need to be adopted with immediate effect.

 

The change will result in following:

• Automatic selection of GL code without any manual intervention from SCM team through back end configuration in SAP BYD
• Reduce the step of GL selection for SCM
• SCM need not co-ordinate with F&A regarding accuracy of GL code.
• Consistency in accounting of various services

 

As per the recommendation of SCM and based on our previous experience we have created Codes for below listed Services in SAP.

All Expense services can be used in PO while Revenue services should be used in Sales Orders (SO).

 

Going forward any PO which SCM will create having services they need to ensure following:

• Account Assignment Type should never be selected as “General Ledger Account” which will enable system to check back end configurations and pick the GL code
• Item Type is selected as “Service”
• Process Type is selected as “Direct”

 

We are working on whether similar process can be implemented for materials (To be expensed) and will be communicated as and when the solution is worked out.

 

Important points to remember for future reference:

• Only F&A will create the service codes in SAP BYD based on the inputs provided by SCM/Sales to ensure there is consistency in accounting.
• No change in any other process.
• SCM can give a list of any further services they want to get created in SAP BYD.
• All these services will be considered under product Category 700-20 – Non Stock Services

 

We have done necessary testing on our part and it seems to be working fine.

Any further issues will be handled as and when they arise.

In case of any issues please get in touch with us.

Please circulate to all the concerned.

 

Type	Coding	Services Desc
EXPENSE	SER_EX_CASL_0030	Casual Labor
EXPENSE	SER_EX_PACK_0019	PACKING COST
EXPENSE	SER_EX_PROF_0016	CALIBRATION
EXPENSE	SER_EX_PROF_0017	MACHINING CHARGES
EXPENSE	SER_EX_PROF_0038	Professional Fees
EXPENSE	SER_EX_SUBS_0037	Subscriptions and Renewals
EXPENSE	SER_EX_TRAN_0015	AIR Transportation -IMPORT
EXPENSE	SER_EX_TRAN_0028	Road Transportation-IMPORT
EXPENSE	SER_EX_TRAN_0029	SEA Transportation-IMPORT
EXPENSE	SER_EX_TRAN_0031	Clearing & Forwarding - Imports
EXPENSE	SER_EX_TRAN_0032	Road Transportation - Exports
EXPENSE	SER_EX_TRAN_0033	Sea Transportation - Exports
EXPENSE	SER_EX_TRAN_0034	Transportation - Domestic Sales
EXPENSE	SER_EX_TRAN_0035	Clearing & Forwarding - Exports
EXPENSE	SER_EX_TRAN_0036	Transportation - Internal Transfers
EXPENSE	SER_EX_RPNM_0021	R&M - IT Equipment’s
EXPENSE	SER_EX_RPNM_0022	R&M - Buildings
EXPENSE	SER_EX_RPNM_0023	R&M - Vehicles
EXPENSE	SER_EX_RPNM_0024	R&M - Plant & Machinery
EXPENSE	SER_EX_RPNM_0025	R&M - Equipment (Factory Related - other than P&M)
EXPENSE	SER_EX_RPNM_0026	R&M - Office Equipment (Other than IT Related)
EXPENSE	SER_EX_RPNM_0027	R&M - Others
REVENUE	OTH_SERVICES_0001	Other services
REVENUE	TPI-FD-001	Third Party Inspection of pipes-Full day
REVENUE	TPI-HD-001	Third Party Inspection of pipes-Half day
REVENUE	TRANS_FRT	TRANSPORT/FREIGHT
REVENUE	WELD_000_315	Welding Service Range from 000 to 315
REVENUE	WELD_0000315	Welding Services
REVENUE	WELD_0012001600	Welding Service Range from 1200 to 1600
REVENUE	WELD_00315500	Welding Service Range from 315 to 500
REVENUE	WELD_00500630	Welding Service Range from 500 to 630
REVENUE	WELD_00630800	Welding Service Range from 630 to 800
REVENUE	WELD_008001200	Welding Service Range from 800 to 1200
REVENUE	WELD_OT	Welding Overtime

 

 

Thanks & Regards,

Piyush