Useful – For all Sales/CCD and F&A

 

Dear All,

 

As you are aware that Receipts accounting is now handled from a remote location. In order to make it successful we need to streamline the process as much as possible.

 

There can generally be following types of payments that we receive from client:

• Payment against Invoices – Where client provides the list of invoices for which the payment is made. MN invoices are automatically accounted in SAP so for all such payments there is a document available in SAP.
• Advance Payment – There was no document till date in system which was created for this. In this write up we address that and how it is to be created.

 

Important points to be noted:

 

• DPR needs to be created only against a Sale Order and hence it has to be done by the concerned Sale Personnel. Attached is the process of creating a Down Payment Request (DPR).
• A DPR can be crated immediately after a SO number is generated by SAP irrespective of the fact whether the SO is blocked or otherwise.
• The amount for DPR needs to be exactly the same as the amount that is expected to be received as advance. However, you can create multiple DPR’s against a single SO.
• In case if there if the amount received is less than DPR created same has to be cancelled and a new one needs to be created against the same SO.
• In case if there if the amount received is more than DPR created. A new DPR for additional amount has to be created against the same SO.
• A DPR created needs to be send to F&A for Invoicing. You may please send it to Saji/Linju/Talib

 

Please go through the attached DPR process in detail and let us know in case of any queries.

 

Advantages:

• Time to create a DPR is not more than 5 to 10 Sec but it allow to create trail of document as to which clients have paid advances.
• A clear tracking of the money received from various customers advance to understand the magnitude of such transactions.
• There will be a clear segregation at order level as to which orders are executed against advance.
• Risk of unadjusted advance or it being adjusted against any other invoice is completely eliminated unless manually overridden. When the related SO is invoiced system automatically check for available DPR and clears the invoice against such open DPR amount if the SO number is same both for Invoice and the DPR.
• Remote accounting becomes easy as document number will be provided for every collection, advance or otherwise.
• Advances are not mixed with unallocated payments.

 

Please note everything else remains the same.

 

Please circulate the message to all concerned go through the attachment and let us know in case if you have any queries.

 

All necessary configurations are done in SAP and the process needs to be adopted with immediate effect

 

Thanks & Regards,

Piyush