031_F&A_MN_PR_CI_30062020 (Customer Down Payment Request - DPR for Advance Reversal)

031_F&A_MN_PR_CI_30062020 (Customer Down Payment Request - DPR for Advance Reversal)

Dear All,

 

Further to our mail dated 26th April 2020 regarding Down Payment Request (DPR) we notice that multiple DPR’s are created in the system for the same client and in some cases these are just left unattended.

This creates issues and leads to confusion and accumulates data which then becomes difficult to manage and later cleanse.

 

Purpose of DPR is to enable to have a track on clients that are paying in advance and also ensuring that Invoices for such SO are also knocked off without advance being adjusted against any other invoices.

Also, a DPR is to be created when the receipt of advance and its amount is certain to be received from the client.

This suggests that the time gap between the creation of DPR and The actual payment of Advance should not be much.

 

  • Considering above going forward any DPR (Invoiced or not) if remain open (without the actual amount being received) for more than a month will be reversed by CCD.
  • In such a case concerned Salesperson will have to recreate a DPR for accounting of advance by Finance 1

 

Cc Talib: Please ensure that the guidelines are followed in case if you have any issues please contact for clarification.

Cc Saji: Please ensure Talib understands what is to be achieved.

 

In case of any issues please let us know.

 

Thanks & Regards,

Piyush